Skip to main content

How to Manage Organization Members: Roles & Access Control | Nife

Control who has access to your organization and what they can do.

View Organization Members​

Steps​

  1. Go to Organizations page
  2. Click on any organization card to open the member management dialog
  3. You'll see all members in the Current Members section

The Members tab also shows all platform members if you're an admin.

Invite New Members​

Steps​

  1. Open an organization by clicking on its card
  2. Click Invite Member button
  3. Enter the member's email address
  4. Select a role (Member or Viewer)
  5. Click Invite

Member Roles​

Admin Role​

  • Full control over organization
  • Can invite and remove members
  • Can delete the organization
  • Can migrate resources
  • Can manage all workloads and secrets

Member Role​

  • Can create and update applications
  • Can manage workloads
  • Can view and manage secrets
  • Cannot invite members
  • Cannot delete organization
  • Can manage assigned resources

Viewer Role​

  • Read-only access to all resources
  • Can view applications and workloads
  • Cannot create or modify anything
  • Cannot invite members
  • Cannot delete organization

Choosing the Right Role​

Use Admin for:

  • Team leads
  • Project managers
  • Senior engineers

Use Member for:

  • Developers
  • Engineers
  • Operations staff

Use Viewer for:

  • Stakeholders
  • Product managers (read-only)
  • Auditors

Change Member Role​

Steps​

  1. Open the organization
  2. Find the member in the list
  3. Click the role dropdown (showing current role)
  4. Select the new role
  5. The role updates immediately

Example Workflow​

  • New team member joins → Invite as Member
  • Promoted to team lead → Change to Admin
  • Moved to read-only access → Change to Viewer

Remove a Member​

Steps​

  1. Open the organization
  2. Find the member in the list
  3. Click the delete button (trash icon)
  4. Confirm the removal
  5. The member is removed from the organization

After Removal​

  • Member loses access to organization
  • Member cannot access organization resources
  • Member cannot see organization-specific data
  • Previous resources remain intact

⚠️ Note: Removing a member doesn't delete their user account from the platform.

Member Invitations​

When you invite a member:

  1. They receive an invitation (via email or system notification)
  2. They can accept or decline the invitation
  3. Once accepted, they become a full member
  4. Before acceptance, their status shows as "Invited"

Invited Member Status​

  • ⏳ Invited - Invitation pending acceptance
  • ✅ Active - Member has accepted and is active

View All Platform Members​

Click the Members tab to see:

  • All users on the platform
  • Their organizations
  • Their roles in each organization
  • Their status (Active or Invited)

This is useful for:

  • Finding existing users to add to your organization
  • Understanding platform-wide user structure
  • Seeing who has access to what

Best Practices​

✓ Assign appropriate roles - Match roles to job responsibilities
✓ Regular audits - Review members quarterly
✓ Principle of least privilege - Give minimum access needed
✓ Document access - Track who has what access and why
✓ Secure admin access - Limit number of admins
✓ Remove inactive members - Clean up unused accounts

Troubleshooting​

Can't invite a member?​

  • Check that the email address is valid
  • Make sure the email isn't already invited to this organization
  • Verify you have permission to invite members (Admin role required)

Member not appearing after invite?​

  • Refresh the page
  • Wait a few moments for the system to update
  • Check that the member accepted the invitation

Can't change a member's role?​

  • Verify you have Admin permissions in the organization
  • Make sure you're not trying to remove yourself as admin
  • Check that the new role is a valid option

Want to see member details?​

Click on a member in the list to see their:

  • Full name
  • Email address
  • Current role
  • Status (Active or Invited)